In this guide, we will see some sample resignation letters in India and some useful tips on what it is recommended and what should be avoided when writing your letter.
Sample resignation letter India
A sample resignation letter in India if you are a teacher, multiple manager, you work at a hospital, in construction, customer services, or any other professional career or job, it is important to notify your employer you will be leaving. You may have many reasons and mostly personal reasons such as health problems, better job opportunities, family reasons, low increment in your salary, etc., that may leave you no choice but to resign.
However, writing a good but brief resignation letter will give your employer the necessary information about your intention to leave and when. It is recommended to give at least a two weeks’ notice period so your employer can find a suitable replacement, but some employers may understand you need to leave on short notice or even an early release.
According to resume.naukri.com, some of the Do’s include:
- Resigning gracefully and professionally, always keeping a positive tone.
- Give proper notice to your company. You could check with your HR department or your employment contract.
- Talk to your immediate manager about your intention to leave and submit the resignation letter to him/her unless stated otherwise but don’t forget to include the name of the person you are addressing it to.
- A brief explanation of your resignation.
- Leave on good terms showing gratitude for the opportunity.
- Offer assistance in the transition period when possible
Some of the Dont’s include:
- Criticize or include any negative comments about colleagues or management.
- Writing a letter with a bunch of promises you can’t keep.
- Making a long letter venting about old issues or episodes while working with the company.
Here are some samples that you can use or copy their format to write your own letter.
Sample resignation letter India 1
Example from estartindia.com:
[NAME OF EMPLOYER/HR]
[CITY, STATE, PINCODE]
SUB: RESIGNATION LETTER
Respected [Mr/ Mrs/Miss Employer/HR Name]
This letter is to inform you of my desire to resign from the current job I am pursuing at your office by [date of resignation] *give adequate time as the notice period. This resignation is due to [reason for resignation]
The decision to resign from this job was hard to make as I honestly appreciate the experience I gained and support given throughout my course of work from this company and therefore I extend my gratitude to all.
I request you to relieve me of my responsibilities and pay my dues at the earliest possible.
Kindly allow my resignation by clearing any dues and intimate me on how I can help during this transition.
[Name of Employee]
Sample resignation letter India 2
Example from resume.naukri.com:
“Dear [your boss name],
I am writing to announce my resignation from Company Name, effective from [two weeks from this date].
Please accept this letter as formal notification that I am resigning from my position as [position title] with [company name].
Thank you so much for the work opportunities given during [the amount of time you’ve been in the present role].
I appreciate the opportunities for growth that you have provided me.
The past [years] have been very rewarding. I’ve greatly enjoyed and appreciated the work opportunities I’ve had [a few of your favorite job responsibilities], and I’ve learned [a few specific things you’ve learned on the job], all of which I will take with me throughout my career.
During my last [mention working days], I’ll do everything possible to wrap up my duties and train other team members.
Please let me know if there’s anything else I can do to support during the transition.
I wish the organization continued success, and I hope to stay in touch in the future.
Your Name and Designation”
Sample resignation letter India 3
Example from career.guru99.com:
[Your phone number]
Dear [manager/ first name of person],
Kindly consider this letter as a formal/official notice of my resignation from my position as [name of position] for [name of the company]. My resignation will be effective on [date]. This includes the notice period of [no. of weeks] weeks.
As you probably already know the reason for my departure [this is optional, you can either mention that you have received a new offer at Xyz Company, or that you are relocating etc].[Here you can thank your manager for help in getting the new position since you gained, great experience while working with him]
I would like to thank you for the many opportunities I have had with this organization. I would especially like to thank [names of colleagues] for their support and guidance and [mention positive experiences you have had at the workplace].
I wish you and [company name] the very best for the future. Kindly let me know if I can be of any help during the transition and help my replacement into his/her new role. [Mention that you will mentor the new person even after your last date]. [Ask how you can clean off loans or accruals of assets that you might have gained from the company].,Thanks again for everything.
Sample resignation letter India 4
Example from career.guru99.com:
Name of organization
City, Zip Code
Dear Title/ Name/ Last name,
This letter serves as my resignation notice from the position of [position name] from [company name]. My last day of employment would be [mention date]. This includes the notice period of [mention no. of weeks].
Resigning from [name of the organization] is a difficult decision. I have to do so, on account of some personal obligations. My resignation should, in no way, be taken as my dissatisfaction with my position, my role, or the management.
Indeed, I would also like to take this opportunity to thank each and every member of [name of the company], for their mentorship and guidance. You, especially, have made important contributions to my professional development.
I am aware of the requirement to provide professional support to my successor until my departure. I promise to give my full commitment to him/her until then. I intend to make this change as smooth as possible. Additionally, I am also available for help anytime and am leaving my contact details so you can contact me when needed.
I will be grateful to you if you can send me details about the final work schedule and employee benefits etc.
Sample resignation letter India 5
Example from kellyservices.co.in:
Your City, State, Post Code
Your Phone Number
Your Email (optional)
Name Title Organisation Address City, State, Post Code
Dear First Name Last Name,
I would like to inform you that I am resigning from my position as (position held) for the (XYZ Company), effective (Leaving Date).
Thank you for the opportunities for professional and personal development that you have provided me during the last (number) years. I have enjoyed working for the agency and appreciate the support provided to me during my time with the company.
If I can be of any help during this transition, with training or hiring please let me know as I would be happy to make myself available.
Sample resignation letter India 6
Example from successcds.net:
DEAR [NAME] OR Sir/Madam
Please accept this letter as notice of my resignation from the position of [job title] at
[company’s name]. I would like to tell you that I was recently offered a new opportunity with
a company headquartered very close to my home and I have decided to take their offer.
As per the terms of my employment contract, I will continue to work for the company for the
Next month, completing my employment on [intended date].
I have enjoyed being a part of the team and I am thankful for the opportunities you have
given me during my time here. If there are any areas, in particular, you would like me to focus
during my notice period, please let me know.
I hope that I can rely on you for a positive future reference.
Estartindia.com: “Resignation letter format”
Resume.naukri.com: “Resignation Letter Format – How to Write Resignation Letter ?”
Career.guru99.com: “How to Write a Resignation Email Letter with Sample Example Template Format”
Kellyservices.co.in: “How To Write A Resignation Letter?”
Successcds.net: “Resignation Letter Writing Format, Topics, Samples, Tips”