Leave of absence letter for personal reasons (Samples)

Leave of absence letter for personal reasons

In this guide we will see some examples of a leave of absence letter for personal reasons and some considerations when writing one.

Leave of absence letter for personal reasons

When writing a leave of absence letter for personal reasons we have to consider that if you have a contract and a professional relationship (employer-employee) then you need to write a request or application for a leave of absence. On the internet are many formal letter samples and even samples of resignation letters (left in the recommended reading section) to be prepared if your request gets denied. 

There are several personal reasons we could name when talking about a leave of absence due to personal reasons such as being ill (medical leave/sick leave), the birth of a child, losing a loved one, work related stress, moving to a new house, etc. Depending on your employer, they will offer you several options such as asking for holiday or sending an unpaid leave request letter, according to their internal policies on what is considered as paid/unpaid leave and if it is possible to grant it.

NOTE: before sending a formal application for a leave of absence letter for personal reasons, try to discuss it  first with your manager/supervisor/boss so you can also talk about your current options.

Here we have compiled a few examples but remember you will need to adapt it to your personal circumstances.

Leave of absence letter for personal reasons (Samples)

What should I include in my leave of absence letter for personal reasons?

It is important to remember to keep it simple, polite and professional. Start by stating how much time you need/require for leave of absence and when you will return. Also, include a brief explanation of the reasons why you need/require the leave and if possible (only if you feel comfortable) state where you will be while you are away.

In addition, if possible state how you can help or assist to make a smooth transition while you are away, for instance if you can train your replacement before you leave or if you can leave a written manual of your activities and a step-by-step (How-to) guide. 

Always thank your employer for considering your request and be prepared if they decide to deny or reject it. 

Sample 1: Leave of absence letter for personal reasons

“Your Name

Your Address

Your City, Postal code

Your Phone Number

Date

Name

Title

Organization

Address

City, State Postal code

Dear Mr./Ms. [Lastname]:

I would like to formally request a two-month leave of absence for personal reasons. If possible, I would like the leave from work to begin on August 1, 2019, with a return date of October 1, 2019.

If approved, I will be staying with family in [Any city] during this time period, and I would be glad to assist with any questions via email or phone whenever possible.

Thank you very much for your consideration.

Sincerely,

Your Signature (hard copy letter)

Your Typed Name”

Leave of absence letter for personal reasons (Samples)

Sample 2: Leave of absence letter for personal reasons (email)

“Subject: Leave of Absence Request—Michaela Fox

Dear John,

As we discussed, I am requesting a personal leave of absence from work for family reasons from January 15, 2020, through February 28, 2020.

If approved, I will return to the office on March 1, 2020. I’d be glad to assist with planning for covering my responsibilities when I am away.

Thank you very much for your consideration.

Best,

Michaela”

Sample 3: Leave of absence letter for personal reasons

“Your Name

Your Address

Your City, postal code

Your Phone Number

Date

Supervisor’s Name

Title

Organization

Address

City, postal code

Dear Mr./Ms. [Last Name]:

This letter is a formal request for a leave of absence, to follow up on our meeting yesterday. As we discussed, I would like to request a leave of absence from April 1, 2019, through June 30, 2019.

I will return to work on July 1, 2019.

Please let me know whether you require any further information or have any questions.

Thank you very much for your consideration in affording me this opportunity for personal leave.

Sincerely,

Your Signature (hard copy letter)

Your Typed Name”


Sample 4: Leave of absence letter for personal reasons (email)

“Subject: Leave of Absence – John Dooley

Dear Jennifer,

As we discussed yesterday, I would like to request a formal leave of absence from my job. I plan to be away from July 1, 2019, to December 31, 2019, returning to work on January 1, 2020.

If approved, I would be glad to help with a plan to cover my workload in my absence. I would also be available to answer questions and provide assistance while I am away.

Please let me know whether you require any additional information. Thank you very much for your consideration of my request.

Best,

John”

Leave of absence letter for personal reasons (Samples)

Sample 5: Leave of absence letter for personal reasons (medical leave of absence)

“Aug. 8, 20XX

Roberto Diaz

ABC Company, Inc.

1234 E. Main St.

City, postal code

Dear Mr. Diaz,

I am writing to request a one-month medical leave of absence beginning Monday, Sept. 10, and ending Wednesday, Oct. 10. I will be having surgery—my surgeon has ordered a minimum three-week recovery period (see doctor’s signed recommendation attached.)

I am happy to assist in handling any necessary preparations before beginning my leave, including training colleagues on upcoming projects. Thank you so much for your understanding.

Sincerely,

Dave Smith”

Sample 6: Leave of absence letter for personal reasons

“Name of Employee

Address of Employee

City, postal code

DATE

Name of Supervisor or other person responsible for leave

Title

Name of Company

Address of Company

City, postal code

RE: Requesting Leave of Absence

Dear Name of Supervisor,  

As you may already know, my young daughter is having some serious health problems. Although she’s seen a number of different health care providers and endured many tests to address the problem, she unfortunately needs surgery. She requires a serious neuro-based type of surgery and therefore I will need to be at her side and care for her for a number of weeks while she recovers. I am sorry to say that I need the full 12 weeks that are allowed under the FMLA policy. 

Her doctor has already filled out the request from that I obtained from the human resources department. Because I respect the company I work for and am trying to be as fair as possible, I am giving you a full month’s notice so you’ll have enough time to make adequate arrangements to cover my position while I’m away. My daughter’s surgery is scheduled for June 22, 20xx. I intend to work up until the previous Friday on June 19 to ensure that my job is covered. 

I am more than willing to train someone to do my job or wrap up any business matters if you like. I expect to return on Monday, September 14, 20xx. As of right now, these are the anticipated dates for her surgery and my time of leave. If anything changes I will let you know immediately. Hopefully I can return before September 14 if all goes better than expected and retain my current position in the company. 

I truly appreciate your consideration and understanding concerning this sensitive matter. I respect both you and the company and feel it’s been an honor to work here over the past 12 years. Again, thank you for understanding. If you have any questions or concerns, I intend to be here every day until June 19 to talk with you.

Sincerely,

Signature of Employee

Name of Employee printed

List of enclosure”

Leave of absence letter for personal reasons (Samples)

Frequently Asked Questions (FAQs) about leave of absence letter for personal reasons

How do you write a leave of absence letter for personal reasons?

To write a leave of absence letter for personal reasons is important to include the reason why you are taking the leave (a brief explanation) and the amount of time you will remain on leave. If it is possible, also offer assistance on how you can make a smooth transition and the best way to contact you during your time off. Make sure also to thank your employer for considering your request.

What is a good reason for a leave of absence?

There are many good reasons for leave of absence and most of them seem to be valid, depending on your personal circumstances. At some point of your employment you may need to request it due to personal or family health issues, birth or adoption of a child, relief from excessive job related stress, death in the family or loosing a loved one, travelling or the pursuit of a hobby.

How do I apply for leave for personal work?

Here are some tips on how to apply for leave for personal work:

– Submit your request in advance and with plenty of time (when possible) so your employer can accept and make the necessary arrangement.

– Keep your letter professional and formal.

– Always use polite language

– Include the reasons why you need the leave of absence (depending on the circumstance and your relationship with your employer).

– Discuss how your work will be handled while you are on the leave.

How do I write a leave of absence letter for medical reasons?

To write a leave of absence letter for medical reasons here is a piece of a sample letter you could adapt to your personal situation:

“I am writing to inform you that I will be taking a sick leave because of a serious infection in my throat. I will be absent from work until October 14. I have attached a note from my doctor to confirm that it is necessary for my health and the health of my co-workers for me to take a medical leave.”

How can I write leave application letter?

When writing a leave application letter remember to include:

– Your address.

– The subject.

– The reason why you need a leave of absence (briefly description).

– The dates (leave period).

– Your contract details (if necessary).

Recommended reading

  • HFNE: Resignation letter for personal reasons with one month notice (Samples)
  • HFNE: Resignation letter due to family emergency (Samples)
  • HFNE: How to get a sick note for anxiety (Tips)
  • HFNE: How to get signed off work with anxiety (How to)
  • HFNE: How to get signed off work permanently (How to)

References 

Doyle, A. (2020, Jan.) Formal Leave of Absence Letter Request Example. Retrieved from Thebalancecareers.com.

Sample-resignation-letters.com: “How to Write a Leave of Absence Letter for Personal Reasons”

Doyle, A. (2020, Jan.) Leave of Absence Letter for Personal Reasons Example.Thebalancecareers.com.

Indeed.com: “Leave of Absence Letter Request (With Examples)”.

Leave of absence letter for personal reasons (Samples)

Daniela Paez

Daniela Paez is a Clinical Psychologist with an MSc. In Clinical Neuropsychology from Bangor University. She has vast experience in working with children with disabilities, adolescents and their families, in extreme conditions of poverty and vulnerability. Additionally, she owns a private practice where she provides neuropsychological evaluation for children and adults, and treatment for mood disorders, anxiety, couple therapy, among other conditions.